D 100 Staff SOPs (Knowledge Base)

    McKinney Vento/Homeless School Liaison SOP

    1. 1

      Start of the School Year- Initial Coordination

      • School based liaisons will compare their list from last year to the current-year list which includes the families that have indicated temporary housing and completed the McKV forms during registration.  A family has to indicate temporary housing/homelessness on a yearly basis.
      • Liaison will check in with families that we previously served but are not on the current list.  If they are still living in transition, then a meeting will be set up to complete necessary paperwork (see step 2).
      • All families now receive free breakfast and lunch so there are no longer any additional steps for that.
    2. 2

      Paperwork

      When working with families during the school year, follow these steps:
      • A family indicates that they are in a temporary living situation.
      • Liaison assists family with filling out the green McKV Form.
      • Liaison offers school supplies and hygiene kits.  Contact OP for Academic Support for supplies.
      • If the student is an unaccompanied minor (no guardianship paperwork), then a Caregiver Form is required. 
      • All forms are then turned into the OP for Academic Support.  OP will work with transportation to set that up for the student (if needed).
      • Assistant Superintendent signs the forms.  Forms are kept on file by the OP.


    3. 3

      Support

      • Beginning of the School Year- Homeless Support

        • Assistant Superintendent holds an annual meetings with school liaisons, OPs, and Registrar to coordinate efforts.

        • Liaisons will meet with families to ensure they have what they need to start the school year: transportation, school supplies, hygiene kits, etc. 

        • Liaisons will share the Community Resources doc with families.


      • Throughout the Year- Homeless Support

        • Liaisons work with students/families to ensure that their needs are being met and that there are no barriers to education.  

        • School supplies, winter apparel, and personal hygiene items should be offered to all students experiencing homelessness throughout the school year.  

        • Assistant Superintendent will secure funding and order resources.  Assistant Superintendent/OP will order materials/supplies as needed and distribute to the school liaisons.  

        • Liaisons will work with new students to determine needs and give out resources when they arrive. 

        • Assistant Superintendent meets with the Regional Office of Education and attends regional meetings with other McKV/Homeless Administrators to remain up to date on forms, the law, and resources available to our students/families.  

      • End of Year- Homeless Support

        • Assistant Superintendent will organize summer supports available to families and communicate that to liaisons (grant funding dependent).

        • Liaisons will work with families and link them up to resources available throughout the summer.




    4. 4

      Homeless Indication (End of School Year)

      • Assistant Superintendent/OP will provide a list from eSchool to the liaisons as a reference for the next school year.

      • OP will then click the “ends” indicator in eSchool when the system is rolled for the new school year.

      • Per McKV Guidance, families have to indicate homeless status on a yearly basis.


    5. 5

      End

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