Suppliers

    7. Invoices

    Purpose/goal:

    • Invoice confirmation process on the limeX portal.
    Confirm the invoice for completed projects in limeX between the 3rd and 10th of the month. If the invoice is not confirmed by the tenth of the month, confirmation is only possible the following month between the 3rd and the 10th of the month. The payment is therefore postponed to the next month. According to our business policy, the invoice must be confirmed in the system no later than 3 months after the month in which the service was provided. After this period, the payment will no longer be possible.

    All invoice information in limeX must match to the information on your invoice.

    A confirmed invoice in limeX is considered as the original invoice.

    NOTE: 
    • We recommend the following web browsers: Internet Explorer, Google Chrome, Mozilla Firefox.
    • Please make sure that pop-ups are enabled.
    1. 1

      Click Not submitted and then click the invoice draft.

      1. On the dashboard under Invoices, click Not submitted.

      2. An invoice draft appears below under Invoices – Preparation by resource. Click on the invoice draft number.
    2. 2

      Enter your invoice number and change the invoice date if necessary.

      3. Under My invoice number, enter your own invoice number.

      4. If necessary, change the invoice date under Invoice date, which must match the date on your invoice.

    3. 3

      Check the invoice specification and final invoice amount.

      5. Check the invoice specification based on the received jobs POs  for the completed jobs in previous month.

      6. Check the final invoice amount.
    4. 4

      Click Save.

      7. At the bottom right, click Save to save changes.

    5. 5

      Click Print invoice and then Submit invoice for approval.

      8. Click Print invoice for creating a PDF invoice.

      9. Click Submit invoice for approval. The invoice is now confirmed and sent to the financial department.

    6. 6

      Leemeta's financial department liquidates the received invoice within a few days.

      10. On the dashboard under Invoices, a confirmed invoice is displayed by clicking on Outstanding - Cleared for payment.
    7. 7

      Checking issued/outstanding Invoices.

      In the Dashboard, you can see all your invoices. (All – all invoices, Not submitted – invoices that have not been submitted for approval yet, Submitted for approval – invoices that are still waiting for approval, Outstanding – invoices waiting for payment).


      All your invoices can be reviewed in the Dashboard under Invoices --> Invoice search. You can select among various filters to display invoices under various statuses and in various time periods. An example below: