Scope

This policy applies to all employees, contractors, and representatives of the Southern Peninsula Basketball Association (SPBA) who may participate in or be affected by emergency drills conducted by the organization. The policy covers the guidelines and procedures for planning, executing, and evaluating emergency drills.

Audience

This policy applies to all SPBA staff, including employees, contractors, coaches, volunteers, and any other individuals involved in SPBA operations. It is the responsibility of all staff to familiarize themselves with and adhere to this policy.

Purpose

Emergency drills are an essential part of SPBA's commitment to maintaining a safe environment for its employees, participants, and spectators. The purpose of this policy is to ensure that emergency drills are conducted effectively, efficiently, and in accordance with best practices. By practicing emergency response procedures, SPBA can enhance preparedness, minimize risks, and protect the well-being of all individuals involved in SPBA activities.

Definitions

• Emergency Drill: An organized event conducted to test the response and preparedness of SPBA staff and participants in the event of an emergency situation.
• Emergency Response Procedures: Pre-established guidelines and protocols for how individuals should respond during an emergency, including evacuation, sheltering, communication, and other relevant actions.
• Emergency Coordinator: Designated individuals responsible for overseeing the planning, execution, and evaluation of emergency drills.
• Emergency Drill Schedule: A predefined schedule that outlines when and how often emergency drills will be conducted at SPBA facilities.

Planning and Execution

SPBA's Emergency Coordinator, in consultation with relevant departments and stakeholders, shall develop an Emergency Drill Schedule. The schedule should include the frequency, type, and location of drills, ensuring coverage for all SPBA facilities and staff. The drills shall be varied to test different emergency scenarios and response procedures.

Prior to each drill, the Emergency Coordinator shall develop a comprehensive drill plan, including objectives, scenarios, roles and responsibilities, and communication protocols. The plan should be communicated to all participants in advance to ensure clarity and readiness.

During the drill, all participants shall follow the established emergency response procedures as if it were a real emergency. The Emergency Coordinator and designated observers shall assess the effectiveness of the response, identify any gaps or areas for improvement, and provide feedback to participants following the drill.

Evaluation and Improvement

Following each emergency drill, a thorough evaluation shall be conducted to assess the effectiveness of the response. The Emergency Coordinator shall document the findings and recommendations for improvement. Identified areas for improvement shall be communicated to relevant departments or individuals responsible for addressing them.

SPBA shall maintain a record of all emergency drills conducted, including date, time, location, objectives, participants, and evaluation findings. This record shall be reviewed periodically to identify trends, areas of recurring concern, or opportunities for further enhancement of emergency response procedures.

Communication and Training

SPBA shall ensure that all staff members are aware of this policy and the importance of participating in emergency drills. New employees, contractors, and other relevant individuals shall receive training on emergency response procedures during their onboarding process.

Regular communication and reminders, such as posters, email notifications, or staff meetings, shall be utilized to reinforce the importance of emergency drills and ensure ongoing awareness and participation.

Compliance and Consequences

All SPBA staff members are expected to comply with this policy and actively participate in emergency drills. Failure to comply may result in disciplinary action, as outlined in SPBA's Disciplinary Policy.

Additionally, any individuals found to be intentionally disrupting or sabotaging emergency drills will face appropriate consequences, which may include disciplinary action, termination of employment or contract, and possible legal actions depending on the severity of the behavior.

Policy Review

This policy shall be reviewed at least once every two years, or as necessary, to ensure its continued relevance and effectiveness.

Any suggested amendments or improvements to this policy should be communicated to the Emergency Coordinator or relevant management personnel.