3.1.3.1 Monthly Financial Inspection Process

  1. 1

    Categorize all expenses correctly and attach receipts in QuickBooks

    Take all receipts the managers have sent you and add them to the matching transactions and categorize. Run a PNL report and check all expenses are correctly categorized.
  2. 2

    Categorize any remaining expenses and or deposits

  3. 3

    Reconcile all accounts with bank statements

  4. 4

    Discover backbar costs in Squire and do journal entry in Quickbooks

    Go to Squire's product tab and click on inventory report in top right corner. Filter search for back bar and run for the month.  Take the total in back bar discovered and do a journal entry in QuickBooks to move that amount from Cost of Goods Sold to Backbar. 
  5. 5

    Complete Monthly Financial Report in Portal

    Go to chopfranchiseportal.com and under operations fill a monthly report for each store. Take note of any areas in which a store is overspending or veering off track. 
    1. Are they spending the recommended amounts in the attached best practices worksheet?
    2. Is there payroll ratio to revenue 60% or lower?
    3. Is there net profit 10% or higher?
    4. Was their cost of goods spent less than 50% of their retail sold (ie. are they buying more than they sell?)
    5. Is there women's service sales 5% or less of their color services performed in Squire?



    Attachments
    File links will expire in 15 minutes. Refresh the page to access the files again.
  6. 6

    Set up a meeting with each manager to go over the Monthly PNL and discuss profitability

    Is it time to hire? Look at the productivity number in the Leaderboard and see if it is over 70%.
    Are there overspending areas you can give them feedback on?
    Is payroll commission too high?

  7. 7

    Pay all rents for the stores through wire

  8. 8

    Pay all taxes owed per store as needed