3.1.3.1 Monthly Financial Inspection Process
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1Categorize all expenses correctly and attach receipts in QuickBooksTake all receipts the managers have sent you and add them to the matching transactions and categorize. Run a PNL report and check all expenses are correctly categorized.
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2Categorize any remaining expenses and or deposits
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3Reconcile all accounts with bank statements
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4Discover backbar costs in Squire and do journal entry in QuickbooksGo to Squire's product tab and click on inventory report in top right corner. Filter search for back bar and run for the month. Take the total in back bar discovered and do a journal entry in QuickBooks to move that amount from Cost of Goods Sold to Backbar.
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5Complete Monthly Financial Report in PortalGo to chopfranchiseportal.com and under operations fill a monthly report for each store. Take note of any areas in which a store is overspending or veering off track.
1. Are they spending the recommended amounts in the attached best practices worksheet?
2. Is there payroll ratio to revenue 60% or lower?
3. Is there net profit 10% or higher?
4. Was their cost of goods spent less than 50% of their retail sold (ie. are they buying more than they sell?)
5. Is there women's service sales 5% or less of their color services performed in Squire?
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6Set up a meeting with each manager to go over the Monthly PNL and discuss profitabilityIs it time to hire? Look at the productivity number in the Leaderboard and see if it is over 70%.
Are there overspending areas you can give them feedback on?
Is payroll commission too high?
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7Pay all rents for the stores through wire
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8Pay all taxes owed per store as needed