• At least 45 school days, a school-level club and activity sponsors should meet with administration or their designee to determine if a field trip during the school day is educational appropriate to miss a school day of instruction. If administration or their designee deems appropriate, staff members continues process of requesting a field trip. 
• Staff member completes the request/Google Form at least 30 school days prior to the trip.
  • This form response will be sent to the designated building admin/OP for approval.
  • Any anticipated cost should be reviewed with admin prior to field trip/Google form is completed. There should be no undue cost or fees placed on the school for additional volunteers, chaperones, or staff to attend. 
• Once the information has been submitted the designated admin will approve or disapprove the field trip and will notify the staff member that requests the field trip.

• The following form is to be completed if transportation is needed for the trip (15 days in advance).
• Upload the transportation for doc to the field trip Google form for your school
• If needed, the field trip sponsor uses the volunteer SOP to secure volunteers no later than one week prior to the field trip date. 
• Principal or admin designee looks into nursing needs/services/availability.
• Administration or designee notifies the building level food service department of the date an approximate number of students who might not need food options for that day. 
• Building admin or designee enters in the field trip in the D100 Field Trip Planning Google Calendar
• Each school admin and staff shall determine the appropriate criteria for students to be able to attend a field trip (ie. student in good standing, grade factors, etc.)
• Once reviewed by the designated admin the office (admin/OP) will email the completed form to transportation

• Field trip permission forms (attached above) are to be completed in advance by the staff member.
• Staff member uploads the permission form when completing the Field Trip Form Google doc for their designated school.
• Teacher (once the field trip has been approved) will send the permission forms home to families prior to the trip.
• Teacher needs to have these forms back for consent/permission for students to participate in the field trip.
• The field trip sponsor shall provide a list of approved students to the school office of who is attending the field trip (students and volunteers) 5 school days prior to the field trip date to be able to notified other teachers/staff of students not in attendance of the day of the field tip. 

Refer to Board Policy 6.240

All field trips must have the Superintendent or designee's prior approval, except that field trips extending beyond two overnights must have the prior approval of the School Board. Field trips to State or National competitions for extra curricular or athletic events do not need prior Board approval. The Superintendent or designee shall analyze the following factors to determine whether to approve a field trip: educational value, student safety, parent concerns, heightened security alerts, and liability concerns. On all field trips, a bus fee set by the Superintendent or designee may be charged to help defray the transportation costs