Actor

Action

Teacher(s) or administrator who seeks consent for a school-sponsored trip with students

Submits a trip proposal to the Building Principal. The proposal must specifically describe each of the following:

1. The trip, including possible dates, location, and experience

2. The trip’s educational value

3. Transportation requirements

4. Supervision plans that include, among other things, plans for at least two adult supervisors to be present with every grouping of students

5. The students who will be involved

6. The alternative experience that will be provided non-participating students 

7. A summary and evaluation of any previous similar trip

Building Principal

Prepares a recommendation for the Superintendent or Board, as appropriate, using the following factors to analyze the trip proposal:

Educational value

Distance to be traveled

Location

Travel arrangements

Fees

Parent concerns

Insurance carrier’s liability feedback

Safety considerations

Heightened security alerts

Whether trip is an annual event

Appropriate teacher(s) and Building Principal

Makes final transportation arrangements.

Recruits parents/guardians for supervisory roles, as appropriate.

Collects signed consent forms and fees from all participating students’ parents/guardians.

Makes sure all supervisors have a list of the following:

1. Names of all student participants and supervisors

2. Names and specifics of students with special needs

3. Name/phone number of emergency contacts for all students and supervisors

4. Daily medication review with building nurse 48 hrs prior to field trip

5. Date/time and specific destination of trip

6. Departure/arrival times both to and from destination

7. Name and phone number of transportation company and primary contact in case of emergency

8. Name/phone number of contact at destination

9. Once at destination, where to go in case of an emergency

10. Make final supervisor assignments and inform all supervisors of their individual assignments

Parent(s)/guardian(s)

Decides whether to consent to their child’s participation.

If the student is participating, pays all applicable fees for entry, food, lodging, transportation, or other costs.  The District will pay such costs for students who qualify for free and reduced school lunches in accordance with policy 4:140, Waiver of Student Fees.

Teacher(s) or administrator proposing the trip

After a trip, evaluates the trip and provides the Building Principal with the evaluation.