7.330 E Application for Student Groups that Are Not School Sponsored to Request Free Use of School Premises for Meetings
[For high school and unit districts]
A student must complete this form to request the free use of school premises for a meeting of a student group that is not school sponsored. Only one student needs to complete the application. The completed application should be submitted to the Building Principal at least one week before the first meeting. When a copy of this form is returned to the student with the necessary approval signature, the group may use the designated school premises, at the identified time, for its meetings.
Student applicant | Student contact number | |
Student group | Requested premise | |
Program/Meeting | Program/Activity date(s) and time(s) | |
Materials to be brought into facility, if any | ||
The following rules apply to the free use of school premises by non-school sponsored student groups: 1. The meeting(s) must be student-initiated, meaning that a request to use school premises is being made by a student. 2. The meeting(s) must occur during non-instructional time identified by the Superintendent. This time is typically before classroom instruction begins or after it ends. 3. In scheduling the use of school premises, activities associated with the District’s educational program have priority over the activities of any other organization. Otherwise, school premises will be available on a first come first served basis. 4. The assigned room and its contents must be restored to its original condition and configuration after each use. Only modular furniture may be moved. Nothing shall be adhered or affixed to walls that will leave marks. Any decorations used shall be removed after the meeting. The contents of any assigned room are the property of the School District or teacher and shall not be handled or removed. 5. Before any meeting, a member of the non-school sponsored student group must give the office the names of anyone attending the meeting who is neither a student nor a school staff member. All visitors must register at the school office before proceeding to any scheduled student meeting. Non-school individuals may not regularly attend meetings. 6. The following mediums are available on request to announce group meetings:
7. No activity is allowed on school grounds that would violate the student disciplinary policy. Any student who engages in misconduct is subject to disciplinary action, including suspension and expulsion. 8. A school staff member or other responsible adult must be present in a supervisory capacity. 9. The Equal Access Act, 20 U.S.C. §4071 et seq., controls the free use of school premises by non-school sponsored student groups. The use of school facilities by non-school sponsored groups is governed by Board policy 8:20, Community Use of School Facilities. | ||
I agree to abide by the conditions stated in this application and to adhere to all Board policies and administrative procedures.
Student applicant signature | Date |
Note to office: after the Building Principal acts on this application, return a copy of it to the student making the request and keep the original in the office.
☐ Approved ☐ Denied This non-school sponsored student group may meet in the following location at the identified times: | ||
Location | Time | |
Building Principal or designee | Date |