District 100 Knowledge Base (Admin and Clerical)

    Kindergarten Registration (Building Level) SOP

    Updated Spring 2021

    User Requirements:

    1. Click on Kindergarten Student link to register student(s)

    2. Parents are able to: 

      • Create an account (register as a new student)

      • Fill out student information 

      • Check over information and submit form. 

      • Upload a copy of Parent ID, Birth Certificate, Tax bill or Lease along with one of the following: Electric, Gas, Water, Garbage bill (to homeschool during or after Kindergarten Registration Event)

      • Bring student on Kindergarten Registration Event to be screened (typical year) -EL or general education

    3. Related Board Policy(ies)

      boardpolicyonline.com/?b=belvidere_100


      Related Administrative Procedures

      boardpolicyonline.com/?b=belvidere_100_ap

    1. 1

      Communications

      1. Post to School and District Facebook/Website information regarding registration date/locations for Kindergarten and DL Program Night

      2. Post link for registering Kindergarten students on district website (main page)

      SY 20-21 Sample Communications/Presentations:

      Kinder Orientation (English/Spanish)

      Registration Flyer
    2. 2

      Building Level (Clerical and Team)

      1. Run/Setup building level Kindergarten Registration (per school based site)

      2. Provide assistance as needed within the building to support the registering parent

      3. Uploading Copies of Proof or Printing Uploaded Information: Parent ID, Birth Certificate, Tax bill or Lease along with one of the following: Electric, Gas, Water, Garbage bill (to homeschool during or after Kindergarten Registration Event)

      4. Use Kindergarten Checklist during registration (see link)

      5. Print Registration Packet (send completed registration packets to district office on a weekly basis to the district registrar)

      6. Complete student checklist through Infosnap

      7. Screening of Students (EL/Home Language, Monolingual, SEL indicators)

        • Appointments Set on Desginated Dates/EL & Home Language (Red Folders sent to CO EL Department for Eligibile Students)

        • Monolingual building level screening completed for all

        • SEL indicators filled out by parents in Infosnap

      8. Other Relevant Documents:  Renter's Verification, Family Residing With, WA Decline

    3. 3

      Registration Department

      1. Training for building level staff

      2. Approve Kindergarten registration/process

      3. Uploads Kindergarten student to eSchool through API

      4. Packets sent back to home school (after processed and when school was out)

    4. 4

      Director of EL

      1. Hosts Kindergarten Dual Language Program Night

      2. Lottery for Dual Language Entrance/Parent Notification

      Presentation Information
    5. 5

      End