At the start of the year, Main Office OPs and Admin will...

• Send the Volunteer D100 form home to all families at the start of the year. 
• Request that if parents anticipate volunteering/attending events; fill out the form.
• Check Background Checks the first two weeks in September.
• Create a volunteer spreadsheet. (Template)

Large events can start end of September.

Teacher/Grade Level will propose event to administration.  Administration will work on the logistics of the event.

Parent communication will include a review of the steps needed to be in the building (volunteer form/background check/ID).  Volunteer forms are accepted up to one week prior to the event.

Office/Teacher will remind volunteers that they will need to have an ID the day of the event and what to expect the day of the event (pre-checked line/ Raptor line).

Two weeks prior...

• Final reminder that you need a background check

One week prior...

• OP/Admin print the updated list of volunteers with background checks
• All other parents will need to use the Raptor system the day of the event

Parents w/previously approved background checks can show their ID and enter the event.

Parents w/out previously approved background checks would need to show their ID and then go through the Raptor system.  

In general, office/entry area should be set up for groups of people (Raptor line and a non Raptor line).

Add new Raptor participants to the spreadsheet.