District 100 Knowledge Base (Admin and Clerical)

    Technology Requests & Purchasing (Micro - School Based)

    1. 1

      Staff member reviews "library" (Staff Member)

      Review of the "library" of resources in the Learn Platform to determine if app is already approved and available or denied.
    2. 2

      Principal Review (Staff Member & Principal)

      If the request requires a purchase using district funds, the staff member must work with school principal to secure their approval and funding.
    3. 3

      Submit Request (Staff Member or Principal)

      Using the Learn Platform, submit a request that will take up to 30 days for a response

    4. 4

      Initial Request Reviewed (Assistant Superintendent)

      1. Review request to verify if it is a new app/extension/website

      2. If funding is required, send to principal for review

      3. Request review from Curriculum Director and Instructional Coach for Technology Coordinator
    5. 5

      District Admin or Principal Review of Request (Principal)

      1. Confirm district admin or principal support for the request & funds are allocated 

      2. Approve/Deny - if deny, include rationale
    6. 6

      Curriculum Review (Director of Curriculum)

      1. Review forwarded to Curriculum Director by Assistant Superintendent

      2. Examine alignment of request to standards; avoid duplication of core resources

      3. Consult with curriculum area-related instructional coaches or content leaders as need is determined.

      4. Review forwarded to Assistant Superintendent (Title & MTSS) Director of Special Education and/or Bilingual Services by Curriculum Director

      5. Approve/Deny - if deny, include rationale

    7. 7

      Instructional Technology Integration Review (ICT Coordinator)

      1. Review forwarded to ICT Coordinator by Assistant Superintendent

      2. Review for duplication of core and non-core curricular resources

      3. Review forwarded to other ICTs by ICT Coordinator as needed

      4. Approve/Deny - if deny, include rationale

    8. 8

      Final Request Review Approval/Rejection (Assistant Superintendent)

      Examine review status from all participants
      Answers
    9. 9

      If approved

      1. Forward to Director of Instructional Technology by updating the status of the request to "Under SOPPA Review"

      2. Contact principal to notify them to proceed with purchase order




      Next step 11: Contract & NDA (Director of Information Technology)
    10. 10

      If denied

      1. notify the requestor
      2. update library in the Learn Platform
      Next step 14: End
    11. 11

      Contract & NDA (Director of Information Technology)

      1. Verifies contract & DPA

      2. Provides final approval or denial; sends notification to requestor

    12. 12

      Contract Posting (Director of Information Technology)

      1. Posts contract in the Learn Platform

      2. Schedules bi-annual review and update

    13. 13

      Integration (Integration Specialist)

      1. Director of Information Technology coordinates integration (as necessary) with the Integration Specialist

      2. Integration Specialist coordinators integration with school site(s)

    14. 14

      End