Each year the Director of IT will create a shared folder for each graduation cohort 

• Students will be maintained in the cohort group to which they would graduate if they 

graduate on time

• Create the folder as one folder for all schools

• The folder is only accessible to administrators through the google admin groups maintained by the IT Department

• Delete the folder for the graduate cohort that is 9 years past their graduation year

  • Example: Class of 2024 will be deleted in 2033

Each year school teams should review and identify: 

• Each school should identify the administrator(s) who will blur video when needed

• Share the name(s) with ICT Coordinator (Christy Morgan) so she can create WeVideo accounts for them

When a video is used as part of an investigation and a decision is made to issue consequences, save the video clip of the incident to the shared folder - Shared Folder

• Create a folder for the incident:  student id - ddmmyyyy

  • Example 654321 - 02082024

• Files will be re-named by adding the student id number in front of the file name generated by the camera system.

  • Example:  654321-(d-3-44) N-D WingRearHall-cam22024-02-08_12_16_10_731

• Put all used camera views for this incident into the same folder

• A unique folder should be created for each student for which the video was used as part of an investigation leading to consequences.

When a request is received from a parent/guardian/student to review their video file, 

• Contact the Director of Students Services and Career Readiness to discuss the request

• Use blurring software to obscure other students’ identity

  • Video captured by our camera system (Axis) can be blurred in Axis

  • For external videos (bus, phone, etc.) admin can contact ICTs for training support to use software (WeVideo - WeVideo basics, how to video) for blurring, 

• The blurred video needs to be stored in incident file