Fill out the schedule request form with the required information; these are fields that contain an asterisk (*).

*Request Type: This refers to the category of schedule request.

*Request Type: Staff Event, Community Event or Athletic Event.

*Event Name: This is the title of the schedule request or event. 

*FMX will create a unique ID for each schedule request when submitted.

Examples: Board Meeting, Girl Scouts, Youth Basketball Practice, Varsity Football vs. Central, etc.

*Buildings: The building(s) where the schedule request will take place.

         *Building: High School 

*Resources: This refers to the specific area(s) or location(s) in the building where the event will take place.

*Resource: Conference Room, Gym, Classroom, Baseball Field, Track, etc. 

*Starts: This is the date when the event will start. If this is an all day event (no specific duration), check the All day box. If this is a one time event (does not repeat) please select the date of the event. 

*From: the time when the event starts

*To: the time when the event ends

*Repeats: This field refers to the frequency of the event. The options are as follows:

• Never - The event occurs one time.

• Daily - The event occurs every (x) days.

• Weekly - The event occurs every (x) weeks on (x) days.

• Monthly - The event occurs every (x) months.

• Yearly - The event occurs every (x) years.

• Custom - frequency with a unique cadence

Daily

*Every: the event will occur every day (Sunday- Saturday)

*Ends: the event will end...

• The following week – the event recurrences will end the week after the original event date

• The following month –the event recurrences will end the month after the original event date

• The following year – the event recurrences will end the year after the original event date

• After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence

• On date – the event recurrences will end on a specified date

Weekly *On: select the days the event occurs each week by marking the appropriate checkboxes. 
Example: an event that occurs on Monday, Wednesday, and Friday; every week

*Every: the event will occur every (number) of weeks

*Ends: the event will end...

• The following week – the event recurrences will end the week after the original event date

• The following month –the event recurrences will end the month after the original event date

• The following year – the event recurrences will end the year after the original event date

• After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence

• On date – the event recurrences will end on a specified date

Monthly

*By: This refers to the manner in which the schedule request occurs. There are 4  options:

• Day of month - event occurs on a specific date each month (i.e. the 1st of each month)

• Day of week - event occurs on a specific day each month (i.e. the second Friday each month)

• Weekday of month - event occurs on a specific date each month, excluding weekend days (i.e. the first of each month unless it's a weekend, then move to the first weekday)

• Weekend day of month - event occurs on a specific date each month, excluding weekdays (i.e. the first of each month unless it's a weekday, then move to the first weekend day)

*Every: the event will occur every (number) of months

*Ends: the event will end...

• The following week – the event recurrences will end the week after the original event date

• The following month –the event recurrences will end the month after the original event date

• The following year – the event recurrences will end the year after the original event date

• After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence

• On date – the event recurrences will end on a specified date

*Quarterly events will need to be set up as Monthly, every 3 months.

*Semi-Annual events will need to be set up as Monthly, every 6 months.

Yearly

*Every: the event will occur every (number) of years

*Ends: the event will end...

• The following week – the event recurrences will end the week after the original event date

• The following month –the event recurrences will end the month after the original event date

• The following year – the event recurrences will end the year after the original event date

• After a certain number of occurrences – the event will end after (number) recurrences, including the first occurrence

• On date – the event recurrences will end on a specified date

*Biannual events will need to be set up as Yearly, every 2 years.

Custom

*On: If the event has multiple recurrences without a particular cadence, enter the individual dates.

Setup time: the time needed prior to the start time for the event set up 

Teardown time: the time needed following the end time for the tear down of the event

On behalf of: If another user requested the event but didn't directly enter the request in FMX, select their name in here.

*Number of Attendees: Number of estimated attendees

* I acknowledge I have reviewed the Belvidere Community Unit School District 100 Facilities Terms & Conditions. This is for exterior Facility Requests that are not sponsored by the District.

* I acknowledge I have the required insurance as stated by District 100 and have uploaded it to my Facility Request. (Please see page 2 of the Facility Use Application for Insurance requirements.) This is for exterior Facility Requests that are not sponsored by the District.

Attachments: if the event needs any documentation submitted (seating charts, approval forms, etc.), you can add those files here. **Required attachments for Facility Requests are the Facility Request form and proof of valid insurance.**

Upcoming reminder: receive an email notification (x) days before the event's start date

Followers: If you'd like to add any other users as followers to the event (like copying someone on an email), select their name here. Followers can receive progress update notifications.
Custom Fields: Custom fields are always an option if you need to add any other required/non-required details to your schedule request form. Custom fields must be added by a site administrator. 

5. Once you have completed filling out the form, click the red Submit button at the bottom of the page.