January

• Assistant Superintendent of Elementary reviews current and initial proposed staffing levels with the Director of Bilingual Education.  

• Current enrollment data is pulled from eSchool and next school year’s estimate is created.  Proposed staffing may be adjusted based on this data pull.

• Assistant Superintendent communicates staffing needs to a team including ASHR, CFO, Superintendent, Assistant Superintendent of Special Education and Director of Bilingual Education.  

February

• Assistant Superintendent creates a rostering template for each building principal based off of numbers designated in January.

• Elementary Principals update the rostering template (staff names, sections at each grade level, non certified, etc.).

• Assistant Superintendent and team listed above (as available) meet with each Elementary Principal to review proposed sections and proposed staffing levels.

March 

• After the staffing meetings, staff are notified by the principal of any potential changes to their staffing assignment for next year.

• Recommendation for Staffing and Allocations for HS is shared at Business Services Meeting then Regular School Board Meeting

• Registration opens.  Assistant Superintendent and Director of Bilingual Education monitor registration #s as they come in through a Dashboard.

• In May, when the registration window closes, the Assistant Superintendent and team listed above will meet with principals if a change in staffing needs to be made.  

• Teachers are notified by the principal of any official changes in assignment or force transfers.

• Any additional sections are communicated to the Director of Curriculum by the Asst. Superintendent in order to have the materials/supplies needed when school starts.

May-July

• Assistant Superintendent and Director of Bilingual Education continuously monitor registration #s to determine any potential changes in FTEs and any potential force transfer of teachers.  Team listed above is notified if there is a potential for change.
  

Early August

• Assistant Superintendent consults with the team listed above on any of the following:

  • Force transfers

  • Popping of any additional sections; Reduction in sections

  • Student overflows

January 

• Assistant Superintendent of Secondary and ASHR share staffing and allocations document with projected numbers for upcoming school year. 

• MS principals update teacher rosters/teams and identify retirees, non-renewals, etc. 

Late February 

• Staffing and Allocations team meet with each MS Principal 

• Recommendation for Staffing and Allocations for HS is shared at Business Services Meeting then Regular School Board Meeting

December 

• Administration analyze enrollment data and course request data

January

• Students request courses through counselors at each high school

• Simple tallies are completed and counselors will change requests based on courses that are not running.

• Bilingual push in/inclusion classes are identified with Bilingual Director and then all info goes into the allocation spreadsheet.

• Principals, APs, and Director of Student Services then do their own allocations and determine which classes will run and which positions need to be filled due to anticipated openings.

• The District Staffing and Allocation team meets to review which classes will be running and which positions will need to be posted for openings. 

• Tentative staffing overload report is shared with BEA Leadership

• Staffing and Allocation document is also shared with the BEA Leadership

• Recommendation for Staffing and Allocations for HS is shared at Business Services Meeting then Regular School Board Meeting