District 100 Knowledge Base (Admin and Clerical)

    McKinneyVento/Homeless District-Level SOP

    1. 1

      Homeless Indication by Family

      • A family indicates that they are in a temporary living situation.

      • Registrar or School Homeless Liaison assists the family with filling out the green McKV Form.

      • Registrar or School Homeless Liaison assists family with the Free/Reduced Meals form (when form becomes available on a yearly basis).

      • If the student is an unaccompanied minor (no guardianship paperwork), then a Caregiver Form is required in addition to the McKV Form. 

      • All forms are then turned into the OP for Academic Support.

      • Assistant Superintendent signs the forms.  Forms are kept on file by the OP.

    2. 2

      Address Check

      • OP for Academic Support cross checks the address on the form with what is currently in eschool.
      • If the address is different, OP will contact eschool OP so the change can be made in the system.
    3. 3

      eSchool Indicator

      • In eSchool, the OP for Academic Support will select the supports needed (indicated by the family on the McKV Form) by checking the boxes and clicking save.
      • This information is used for State reporting at the end of the school year.
    4. 4

      Spreadsheet

      • OP for Academic Support will add the student information to the McKVento Spreadsheet.
      • OP will indicate Y if transportation is needed and highlight the Y if the family is living outside the district.
      • If family is living outside the district, then the Cost Sharing form is completed and signed by the Assistant Superintendent and given to the CFO.
      • OP will email the Director of Transportation when students have been added to the spreadsheet and transportation has been selected.
    5. 5

      Free/Reduced Lunch Form

      • OP for Academic Support will check that the form has been signed by school/district personnel and the parent/guardian.
      • OP will turn form into the Food Service Director.
    6. 6

      End of Year

      • OP for Academic Support will provide necessary reports to the State.
      • OP for Academic Support will close out any McKVento indicators in eschool.  Families have to indicate their living status on a yearly basis.
    7. 7

      End