Employee requests or submits the Course Approval Google Form.

1. Complete this form for an individual course.
2. Complete this form for an advanced degree program (Masters/Doctoral).

HR department will review the request within 7 school business days of the form submission/request.

HR will review the following:

• HR will confirm that the class/program submitted meets the lane movement standards per Article XIX  of the BEA Contract (professional growth, learning standards requirements, enhancement opportunities to the employees current position).
• Confirm the entity is an approved IL university or college
• Review the employee file/transcripts to ensure the class or similar course has not been previously submitted or approved

After the review process HR will contact the certified staff member within 7 school business days in writing and will let them know that their course/program has been approved.

Certified staff member will be notified in writing within 7 school business days if the course or program is denied.  

Reasons for Denial are as follows:

• Class or similar syllabus has been previously submitted and approved
• Unsupported documentation was submitted
• Does not meet standards of learning
• Class is not in alginment with the teaching position or enhance the opportunity for the educator or District
• Class is a correspondence course work 
• Class is a pass or fail graded system

Once the class is completed official transcripts (with graduate level or higher credits) need to be sent from the University/College to the HR department (see timelines chart above).  Email transcripts to the following email address: transcripts@district100.com.

If transcripts need to be mailed by the college/university by USPS, please have them sent to:
Belvidere Community School Administration Building
ATTN: Esmeralda Mandujano, Licensure Coordinator
1201 5th Ave, Belvidere, IL 61008

Upon HR receiving transcripts of your completion of a course HR will update your file and provide you with written notice of your placement.  

Masters Approval Letter

Salary Step Letter

Salary Movement:

• CTE educators may earn salary credit for professional development obtained in non-educational, industry-related environments. Salary credit is earned by proof of hours and/or completed certification.

• Fifteen (15) hours of approved industry-related training or professional development are equivalent to one (1) graduate credit hour on the salary schedule.

• If a grading system is used a final grade of "B" or higher is required for credit, unless the course is offered solely on a pass/fail basis and has been pre-approved by the Superintendent or designee.

See chart for advancement calendar. (Pg 60.)

Course Qualification:

• The course must demonstrably enhance teaching performance.

• The request for approval must clearly articulate the nature of the CTE course and its anticipated impact on teaching improvement.

• Official university transcripts must be submitted to the District Central Office. It is recommended that transcripts be submitted when sufficient hours have been earned to facilitate salary schedule advancement. 

Submission Process:

1. CTE Course Approval Google Form:

   • Complete the designated CTE Course Approval Google Form.

2. HR Review:

   • The Human Resources (HR) department will review submissions and provide written notification of approval or denial within seven (7) school business days.

3. Transcript Submission:

   • Upon course completion, official transcripts must be sent directly from the university/college to the HR department.

   • Electronic transcripts may be sent to transcripts@district100.com.

   • Mailed transcripts should be addressed to: Belvidere Community School Administration Building ATTN: Esmeralda Mandujano, Licensure Coordinator 1201 5th Ave, Belvidere, IL 61008

   • Upon receipt of official transcripts, HR will update your file and provide written notification of your updated salary placement.

Deadlines for Transcript Submission:

• Transcript Filing Period: March 16 - August 1

  • Payroll Process Date: First paycheck of the new school year

• Transcript Filing Period: August 2 - November 1

  • Payroll Process Date: Retroactive to the first paycheck of the school year

• Transcript Filing Period: November 2 - March 15

  • Payroll Process Date: Retroactive to the beginning of the second semester