District 100 Knowledge Base (Admin and Clerical)

    How to Clean up Pop Up Notes in eSchool SOP

    Updated 11/22/21
    1. 1

      Beginning of the YR

      Run the below search at the beginning of each year
    2. 2

      Review Process

      Go through the list with your administrator and address the alerts that are expired or obsolete

      • Remember the teachers can see them so we want to make sure that they are correct


      1. Critical Alerts - Show up in a Red Panel at the top of the student page in eschool.  (These are typically related to legal changes or court documents.)

      2. Personal Alerts - Only show up when you click on the  on the top right. (Something the parent/guardian wants the school to be aware of that is not legally binding.)  This is not as readily accessible and would not be utilized as often.  

    3. 3

      Search Criteria

      (Search Criteria) In eSchool set up your criteria like the below.


      Advanced Search Criteria:

      • Demographic - Current Status - is in - Pre-registered, Active

      • Demographic - Building - equals - (your building)

      • Student Notes - Student Alert Type - is in - Critical Alert &/or Personal Alert


      List Field Selection:

      • Student Notes - Entry Date Time

      • Student Notes - Note Text

      • Student Notes - Note Type

      • Student Notes -Student Alert Type




    4. 4

      Verification Process

      Please go through all of your student alerts and verify if they are valid or not.

      See Example Below: 


      • Order of protection or legal documentation must be attached and expiration date is listed with your name/date entered.  

      • If notes are expired or obsolete, open them and change them to Personal if still applicable, and write expired and your name/date at the beginning of the alert for example.

      • If no longer applicable delete completely versus maintaining as a personal note.  

    5. 5

      End