Establish a team responsible for managing emergencies. (SOAPE)

Ensure team members are trained in emergency response procedures and are aware of their roles and responsibilities.

Compile a list of emergency contact information including local authorities, emergency services, and key personnel. Smart central has all of this information, Phones have numbers displayed with emergency numbers. 

Distribute this information to all team members and ensure it is easily accessible.

Develop a communication plan for emergencies.

Identify primary and secondary communication channels, such as phone, email, and messaging apps. The use of paper rolls with Childrens information in case of emergency. 

Establish a protocol for notifying team members and coordinating communication during emergencies. (Emergency words as listed above)

Create a set of documented emergency procedures- Lockdown and fire dril

l Fire Evacuation Procedure

Include steps to assess the situation, activate the emergency response team, and communicate with relevant stakeholders.

Specify actions to be taken in different types of emergencies, such as fire, natural disasters, or medical emergencies.

Conduct regular emergency drills to familiarize team members with emergency procedures. (every 3 months for each including real time drills if applicable)

Provide training on first aid, CPR, and other applicable skills. (Akidamy supports this financially to all of the team) 

Evaluate the effectiveness of drills and training programs and make necessary improvements through evaluations after completion. 

Ensure availability of necessary resources and equipment to handle emergencies, such as fire extinguishers, first aid kits, and emergency lights.

Maintain and regularly inspect these resources to ensure they are functional.

Keep a record of all emergency resources and equipment, including their locations and expiry dates.

Develop and communicate an evacuation plan in the event of an emergency that requires immediate evacuation. Emergency and Evacuation Policy

Identify primary and secondary evacuation routes and assembly points.

Maintain updated floor plans and clearly mark emergency exits.

Establish a protocol for notifying and updating stakeholders during emergencies.

Include procedures for sharing information with employees, customers, suppliers, and the media.

Designate a spokesperson or team responsible for handling external communications.

Conduct post-emergency assessments to evaluate the effectiveness of the response. (This is located on early works)

Identify areas for improvement and make necessary adjustments to the emergency management plan.

Share lessons learned and best practices with the team to enhance future emergency response capabilities.