Policy Content

The School believes in maintaining an inclusive and welcoming environment and workplace that motivates and facilitates personal growth and development for staff and educators. The values that underpin our work ethic include equality, respect, integrity, and responsibility. Our School is committed to adhere to the ECA Code of Ethics (2016) which is based on the principles of the United Nations Convention on the Rights of the Child (1991) and provides a framework for the reflection about the ethical responsibilities of early childhood professionals.  

Our School is committed to creating and maintaining an environment that promotes the safety of all children and embeds the National Principles for Child Safe Organisations. All staff and volunteers are responsible for promoting a culture of safety and wellbeing to minimise the risk of child abuse or harm to children whilst promoting children’s sense of security and belonging.  
 

National Quality Standard (NQS) 

QUALITY AREA 4: Staffing Arrangements

4.1	Staffing arrangements	Staffing arrangements enhance children's learning and development.
4.1.2	Continuity of staff	Every effort is made for children to experience continuity of educators at the service.
4.2	Professionalism	Management, educators and staff are collaborative, respectful and ethical.
4.2.1	Professional collaboration	Management, educators and staff work with mutual respect and collaboratively, and challenge and learn from each other, recognising each other’s strengths and skills.
4.2.2	Professional Standards	Professional standards guide practice, interactions and relationships.

QUALITY AREA 7: Governance and Leadership

7.1.1	Service philosophy and purpose	A statement of philosophy guides all aspects of the service’s operations.
7.1.3	Roles and responsibilities	Roles and responsibilities are clearly defined, and understood, and support effective decision-making and operation of the service.

Purpose 

We aim to establish a common understanding of workplace standards and ethics expected of all employees of the School. We aim to ensure positive working relationships are formed between all educators and management, promoting dignity and respect by avoiding behaviour which is or may be perceived as harassing, bullying or intimidating.  Educators and management will at all times conduct themselves in an ethical manner and strive to ensure that all interactions are positive and respectful and are in accordance with the School’s philosophy.  
 
Our School takes every reasonable effort to accommodate the diversity of all children in implementing the Child Safe Standards. We are committed to the safety and wellbeing of children and young people. We recognise the importance of and responsibility for, ensuring our School provides a safe and supportive environment which respects and fosters the rights and wellbeing of children in our care. We are dedicated in promoting cultural safety for Aboriginal children, cultural safety for children from culturally and/or linguistically diverse backgrounds and to providing a safe environment for children with a disability. 
 

Scope 

This policy applies to staff, management and visitors of the School. 
 

Implementation 

The Approved Provider, Nominated Supervisor, educators and staff, volunteers, and students will adhere to the Early Childhood Australian Code of Ethics, Education and Care Services National Regulations and National Quality Standard, and School policies and procedures at all times, promoting positive interactions both within the School and the local community.  
 
Respect for People and the School: 

• Employees and management are committed to the School philosophy and values, inclusive of best practice in early childhood education and building positive partnership with children, families and staff 
• Employees and management adhere to our Child Safe Environment Policy and Child Protection Policy at all times and take all reasonable steps to protect children from abuse and harm 
• Employees and management understand that child safety is everyone’s responsibility 
• Employees are committed to valuing and promoting the safety, health, and wellbeing of employees, volunteers, children, and families 
• Effective, open, and respectful reciprocal communication and feedback between employees, children, families, and management is conveyed  
• It is important to treat staff, children, and families with respect. Bullying or insulting behaviour, including verbal and non-verbal aggression, abusive, threatening, or derogatory language or intimidation towards other employees, children, visitors, or families is unacceptable and will not be tolerated 
• Employees are committed to an Equal Opportunity workplace and culture which values the knowledge, experience, and professionalism of all employees, team members, and managers, and the diverse heritage of our families and children 
• Employees and management respect the privacy of children and their families by keeping all information about child protection concerns confidential and only share information to promote child wellbeing or safety and /or manage risk of family violence with other Information Sharing Entities (IES) as per state/territory legislation.

 

Expectations of Employees: 

Employee will:

• ensure their work is carried out proficiently, harmoniously, and effectively. They will act in a professional and respectful manner at all times whilst at work, giving their full attention to their responsibilities and adhering to all School policies, procedures, Child Safe Standards, Education and Care Services National Law and National Regulations, and the National Quality Standard 
• act honestly and exercise attentiveness in all School operations. They will carry out all lawful directions, retaining the right to question any direction which they consider to be unethical. If uncertain they can seek advice from the Nominated Supervisor, Approved Provider or the Ombudsman 
• uphold the rights of children and always prioritise their needs 
• treat all children and young people with respect 
• promote the wellbeing and safety of children and take all reasonable steps to protect children from abuse 
• provide adequate supervision of children at all times 
• understand their legislative responsibility as mandatory reporters to report any allegation of child abuse, neglect or possible risk of harm to management or Child Protection 
• understand their legislative responsibility to report any inappropriate action of any other employee that involves children or young people to management as part of the Reportable Conduct Scheme 
• participate in all mandatory training 
• report any instances of suspected corrupt conduct, mismanagement of government funds or other serious allegation to the appropriate agency (tipoffline@dese.gov.au) 
• have a solid understanding of the School’s policies and procedures and the ECA Code of Ethics. If uncertain about the content of any policy or procedure with which they must comply, employees should seek clarification from the Nominated Supervisor or Approved Provider 
• be courteous and responsive when dealing with colleagues, students, visitors, children and families 
• work collaboratively with colleagues and recognise and value diversity 
• be mindful of their duty of care towards themselves and others 
• be positive role models for children at all times 
• respect the confidential nature of information gained about each child enrolled in our School 
• engage in critical reflection to inform individual and collective decision making and ensure continual improvement.

 
Employees will NOT: 

• condone or participate in illegal, unsafe or abusive behaviour towards children, including physical, sexual or psychological abuse, ill-treatment, neglect or grooming 
• exaggerate or trivialise child abuse issues 
• fail to report information to the approved provider if they know a child has been abused 
• engage in unwarranted and inappropriate touching involving a child 
• persistently criticise and/or denigrate a child 
• verbally assault a child or create a climate of fear 
• encourage a child to communicate with me in a private setting 
• share details of sexual experiences with a child 
• use sexual language or gestures in the presence of children 
• discriminate against any child, because of culture, race, ethnicity or disability 
• put children at risk of abuse- refusing food/play, making threats, exposing children to inappropriate language or material (movies, internet, photos)

The Akidamy School of Early Learning commits that it will conduct its business fairly, professionally, in an ethical and proper manner, and in full compliance with all applicable laws and regulations. In conducting its business, integrity must underlie all company relationships, including those with customers, suppliers, communities and among employees. The highest standards of ethical business conduct are required of The Akidamy School of Early Learning employees in the performance of their company responsibilities. Employees will not engage in conduct or activity that may raise questions as to the company’s honesty, impartiality, reputation or otherwise cause embarrassment to the company. Further expectations include that:

In relation to the Children:

• You will strive to always be aware of the children’s needs
• You will respect the children’s individual needs
• You will treat all children with care and affection
• You will make children’s welfare and safety your utmost priority
• You will provide all children with a loving and nurturing environment

In relation to the families and parents

• You will always greet and acknowledge families and parents
• You will treat families and parents with courtesy and respect
• You will be sensitive to cultural and environmental issues
• You will promote open and regular communication

In relation to the co-workers

• You will always treat our peers with respect and courtesy
• You will communicate openly and honestly – never gossip or backbite. It is considered gossip if you participate in the spreading of rumour/s or participate in talk of a personal, sensational, or intimate nature. Backbiting is usually to speak spitefully or slanderously about (another)
• You will promote teamwork – look out for your team members
• You will always look to help and support your team members
• You don’t expect someone else to do it – you do it yourself and encourage others to do the same
• You will always consider our actions and behaviour and how they impact our team members

In relation to the School:

• You will always act in a professional manner
• You will remember - the family, parent and children are our customers
• You will respect our work environment and equipment – treat it as our own
• You will provide open and honest feedback and ideas
• You will be open to new ideas and change
• You will not discuss the centre in a negative light
• You will not engage in any activity that might create a conflict of interest for the company or for yourself individually
• You will not be at the centre under the influence of alcohol or drugs of any sort
• You will carry out their work in a professional and ethical way
• Without exception, you will comply with all applicable laws, rules and regulations.
• You will promptly report any illegal or unethical conduct to management or other appropriate authorities (i.e., Ethics, Law, Security, EEO).

All team members to be aware that failure to comply with the above dot points may result in instant dismissal at the Directors Discretion. Every team member has the responsibility to ask questions, seek guidance and report suspected violations of this Behaviour and Conduct Expectations item.
 

Expectations of Leaders and Management 

In addition to the above responsibilities, leaders and management are expected to:  

• promote a collaborative and interconnected workplace by developing a positive working environment where all employees can contribute to the ongoing continuous improvement of the School 
• promote leadership by working with employees and providing opportunities for professional development and growth 
• provide flexible opportunities to ensure all employees can participate in staff meetings and professional development 
• provide ongoing support and feedback to employees 
• keep employees informed about essential information and any relevant changes and make all documents readily accessible to them 
• ensure copies of the ECA Code of Ethics is available to staff and families 
• model professional behaviour at all times whilst at the School 
• implement supportive and effective communication systems, consulting employees in appropriate decision making 
• take appropriate action if a breach of the code of conduct occurs 
• share skills and knowledge with employees 
• give encouragement and constructive feedback to employees, respecting the value of different professional approaches

 

Reporting a breach of the Code of Conduct 

• all employees are required by law to undergo a Working with Children Check (WWCC) which is verified by the employer to ensure it is valid and current 
• if employees become aware of a serious crime committed by another employee, they are required to report it to management as per the Reportable Conduct Scheme  
• as mandatory reporters, all employees must report possible risk of harm to children or young persons to management and/or Child Protection 
• employees will report any concerns they may have about inappropriate actions of any other employee that involves children or young people to management as per the Reportable Conduct Scheme  
• management will report any allegations or child related misconduct as per their legislative requirements (this may include reporting the matter to the Police, Education and Care Regulatory Unit.

 

Managing conflict in the workplace 

Management will: 

• remain objective and impartial when managing conflict in the workplace  
• be responsive and address a possible breach of the code of conduct by any employee as soon as they aware of the breach 
• investigate all allegations which may result in remedial action, or disciplinary action ranging from a caution to dismissal 
• consider all relevant facts and make decisions or take actions fairly, ethically, consistently, and with transparency. If they are uncertain about the appropriateness of a decision or action they will consider:  
• whether the decision or conduct is lawful 
• whether the decision or conduct is consistent with School policies and objectives 
• whether there will be an actual, potential, or perceived conflict of interest involving obligations that could influence the business relationship or conflict with business duties.

 

Adhering to School confidentiality 

• Unless authorised to do so by legislation, employees must not disclose or use any confidential information without appropriate approval 
• Lawful sharing of information with other parties must be to promote the wellbeing or safety of children and adhere to guidelines under Child and Family Information Sharing Schemes 
• All employees are to ensure that confidential information is not accessed by unauthorised people 
• Employees will adhere to the School’s Privacy and Confidentiality Policy.

Babysitting 

• We do not provide babysitting services outside normal operating hours 
• Should employees undertake private babysitting arrangements they must be with families who do not attend our School.
• All staff are bound by contract to the School’s Privacy and Confidentiality Policy, where they are unable to discuss any issues regarding the School, other staff members, parents/families, or other children.

Record keeping

• Employees and Management will maintain full, accurate, and honest records as required by the Education and Care Services National regulations 
• Managers have a responsibility to ensure that employees comply with their record keeping obligation outlined in the Record Keeping and Retention Policy 
• Employees must not destroy records without permission from management 
• Records must be retained and stored securely as per our Record Keeping and Retention Policy

 

Duty of care

• Management and employees have a responsibility to take reasonable care for the health and safety of themselves and others at the workplace to enable compliance with the work health and safety legislation outlined in the Work Health and Safety Policy 
• Duty of Care relates to both physical and psychological wellbeing of individuals 
• Management and employees must provide adequate supervision of children at all times and ensure the health, safety and welfare of children and young people in their care. This includes taking all reasonable action to protect children and young people from risk of harm that can be reasonably predicted.  
• All Educator team members have a ‘duty of care' to the children that attend the School. This means that as part of that duty, you are required to adequately supervise children who are in the School. This duty also requires protection from risks that could arise (tt is, those that the educator should reasonably have foreseen) and against which preventive measures could be taken
• Educators are expected to familiarise themselves with all policies and procedures and conduct themselves accordingly
• Educators should always supervise diligently and carefully
• Children should not be placed in potentially dangerous situations
• All of the School equipment must be maintained in a safe work condition and if necessary, repair requirements reported to the SMT and recorded on Early Works. Physical Environment Policy (Refer Maintenance Procedure)
• Educators should be aware of and prevent situations where children may injure each other
• Children must not be allowed to leave the centers boundaries unless arranged by or authorised by an appropriate representative of the child
• Educators should be extra vigilant when on excursions
• Educators must show fairness and equity in all dealings, including dealings with children, families and other caregivers
• Educators need to be aware of who collects the children from their room/room/area of responsibility
• You are responsible to not place yourself or your colleagues in a position of possible neglect
• It is the responsibility of all Educators to get to know all children and families in their area of supervision
• Educators should adhere to the highest standard of professional competence, integrity, confidentiality and honesty (as per the ECA Code of Ethics and our Code of Conduct Policy). Code of Conduct Policy
• All Educators will be trained in completing a Child Incident / Accident / Trauma Report form during their Induction to the School. The director will review all completed forms to ensure that there is enough information on it, and that the information provided is relevant Incident, Injury, Trauma and Illness Policy
• “Serious Incidents” will be subject to further reporting and possibly investigation (as per the Education and Care Services Regulations). In this circumstance, additional documentation and interviews with involved parties may be necessary

Appropriate use of electronic communication and social networking sites 

Social Media

• As a Child Safe Organisation, our School has the responsibility to ensure children and educators are protected from harm when they engage in with digital technology including social media 
• Strict guidelines for the use of social media are outlined in our Social Media Policy 
• The School offers its current enrolled families and staff members a Facebook page and Instagram page. 
• The Administrator controls the content on the page and ensures that the postings are relevant and respectful of the School, the children, the staff, families, and greater community.  
• Staff members who have a personal Facebook account are not permitted to post any negative comments relating to the School, children, colleagues, or families.  
• Staff members are to use their own personal discretion when adding a family of the School as a ‘friend’ on Facebook. The School does not recommend staff to add families of the School as they will be seen still as a representative of the School and held to the School’s Code of Conduct on all posts on their private ‘wall’ if families have access. 
• Families are asked in our Social Media Policy to respect that staff may have a personal policy on adding families due to their professional philosophy and that the School does not recommend staff to have families as friends on their private account. 
• Staff members are not permitted to request the ‘friendship’ of families from the School.

 

Personal phone calls/mobile phones/smart watches  

We are mindful that educators have a duty of care to ensure children are protected from potential risk of harm. It is imperative that all employees of the School provide children with their full attention, ensuring supervision is maintained and remains on the children at all times. 

• employees are not authorised to use the School’s phones for personal reasons unless in the case of an emergency or with permission from management 
• no personal mobile phones are to be used, checked or brought on the floor during working hours 
• mobile phones are to be kept inside employee’s bags which will be placed in a designated, secure location for safe keeping 
• employees are not permitted to use smartwatches to access emails and social media during working hours. Smart watches are only to be used for viewing the time. 
• if it becomes apparent that educators are using their Smart watches to check and respond to messages during shifts, they will be asked to either leave them at home or place in a designated locker/ secure location until the end of their shift. 
• personal mobile phones and smart watches may be used during shift breaks when employees are free from work and supervision duties. They are not to be used in general sight of children, unless a situation arises where there is an emergency.  
• personal mobile phones are not to be used to take photos of children as this is a breach of children’s privacy. (School mobile phones or iPads may be used if it’s for the purposes of ‘observations’ etc.) 
• children are at no time to be given access to staff mobile phones 
• educators and staff are not to contact families or children of the School for personal reasons 
• if, for personal reasons a staff member needs to remain contactable from someone outside the School they should ensure that the situation is explained to management and that the school’s primary contact details are passed on to the persons/family outside the School.

 School Email

• Email is to be used only for school usage, not for private communications 
• Passwords and access privileges are strictly confidential and to be used only by the educator issued with that access, or persons delegated to know and use that access in the normal course of operation 
• It is the responsibility of the authorised user to take fair and reasonable steps to ensure the passwords and other forms of access are held safe 
• Employees are to be aware that their School email account may be accessed by Management at any time.

 Use of alcohol, drugs and tobacco

• Smoking is NOT permitted in or on surrounding areas of the school 
• It is expected that the odour of cigarette smoke will not be detected on an employee’s clothing. If an employee is found smoking on the premises, that employee’s employment may be terminated. Our School supports the Smoke Free Environment Act 2000. The company and its employees will follow all conditions outlined in this act. 
• Our School is bound by the Education and Care Services National Regulations.  Alcohol, drugs, or other substance abuse by employees can have serious adverse effects on their own health and the safety of others.  As such, all employees must not: 
  • consume alcohol nor be under the influence of alcohol while working 
  • use or possess illegal drugs at any workplace 
  • drive a vehicle, having consumed alcohol or suffering from the effects of illegal substances, or 
  • bring alcohol or any illegal drugs onto the premises.
• If a co-worker suspects a colleague to be affected by drugs or alcohol, they must inform the Nominated Supervisor immediately.  No employee will be allowed to work under the influence of drugs or alcohol. (See: Tobacco, Drugs and Alcohol-Free Policy) 
• Employees undergoing prescribed medical treatment with a controlled substance that may affect the safe performance of their duties are required to report this to the Nominated Supervisor. 
• All issues pertaining to these matters shall be kept strictly confidential. A breach of this policy may initiate appropriate action including the termination of employment.

 

Dress code

• All employees must adhere to our uniform/dress code supplied during induction including the display of their name badge whilst on shift.  
• Enclosed shoes must be worn at all times (strictly no high heels, thongs, or wedges).  
• Clothes must be suitable for free movement, active play, and messy play.  
• No offensive logos or political statements are to be displayed on clothing.  
• Jewellery – no excess jewellery.  

 

Personal Hygiene

All employees are to adhere to the following standards: 

• long hair is to be clean and neatly tied back. Ensure hair does not hang in your eyes 
• makeup is to be light and natural 
• fingernails are to be clean and well groomed 
• nail polish (if worn) cannot be chipped 
• employees will follow appropriate oral hygiene practices 
• an appropriate deodorant/antiperspirant will be worn 
• strong perfumes will not be worn as they may cause allergic reactions in children.

 

Breach of the Code of Conduct 

All staff members are made fully aware that the following breaches of the Code of Conduct and role responsibilities may lead to termination of employment: 

• reporting to work under the influence of alcohol or drugs 
• refusal to complete mandated professional training 
• possessing or selling drugs at the School 
• immoral, immature, or indecent conduct while at the School 
• inappropriate use of company equipment and/or resources 
• refusing to work as reasonable directed 
• possessing a dangerous weapon whilst at the School 
• bringing disrepute to the School 
• causing disruption or discontent in the relationship between a family and the School 
• disclosure of confidential information 
• falsifying documentation 
• associating with families without disclosing this information with management 
• stealing, abusing, defacing, or destroying company property 
• interfering with work schedules 
• falsification of reports, documents, or wages information 
• failure to report for work without notice 
• walking off the job 
• failure to follow policies and procedures 
• vulgarity or disrespectful conduct to families, management or colleagues 
• making or publishing false, vicious, or malicious statements about any employee of the School, or the School itself 

Disciplinary Action

All staff members are made fully aware that continued abuse of the following may result in disciplinary action. These include, but are not limited to the following: 

• unauthorised absence 
• having personal visitors whilst on shift 
• continued personal phone calls 
• unauthorised solicitation or distribution of money or materials 
• poor work standard 
• carelessness 
• low level of enthusiasm 
• lack of personal cleanliness 
• taking excessive breaks 
• failure to report health, fire or safety hazards 
• repeated tardiness

 

Code Of Conduct Agreement

SOURCE

Anti-Discrimination Act: See raisingchildren.net.au/disability/disability-rights-... for Acts for specific Australian states and territories. 
Australian Children’s Education & Care Quality Authority. (2014).  
Australian Human Rights Commission humanrights.gov.au/our-work/childrens-rights 
Early Childhood Australia Code of Ethics. (2016). 
Fair Work Act 2009 (Cth). 
Guide to the Education and Care Services National Law and the Education and Care Services National Regulations. (2017). 
Guide to the National Quality Framework. (2017) (Amended 2020). 
NSW Government Office of the Children’s Guardian Code of Conduct- a guide to developing child safe Codes of Conduct. (2020). 
Ombudsman Act 2001 (Cth). 
Privacy and Personal Information Protection Act 1998 (Cth).  
Revised National Quality Standard. (2018). 
Victoria State Government. (2021). Family Violence Multi-Agency Risk Assessment and Management Framework.  
Victoria State Government Department of Health and Human Services Child Safe Standards toolkit 
Work Health and Safety Act 2011 (Cth).    
Workplace Relations Act 1996 (Cth). 
Work Place Law workplacelaw.com.au/getting-your-mobile-phone-pol...