| Job Title | BSG Secretary/ Senior Secretary |
| Reports to | BSG President |
| Other Regular Relationships | BSG Chief Executive and BSG Office Team, BSG Treasurer, BSG Sections/Committees, Conference Organisers, Membership department, Board of Trustees |
| Scope | Honorary appointment for 4 years; first 2 years as Secretary, followed by 2 years as Senior Secretary
Time commitment of approximately 1-2 PA |
| Overall Purpose of the Job | To lead the delivery of the BSG Annual Conference and, as a member of the executive team of the BSG, lead on membership services. To be a member of the Board of Trustees when Senior Secretary. |
KEY OBJECTIVES
- The Secretary/Senior Secretary is responsible for the delivery of the BSG Annual Conference and is the chair of the Organising and Programme Committees.
- The Secretary/Senior Secretary is a member of the BSG Executive, Council, Strategy, Higher Committee Forum, Education and Research. The Senior Secretary is also a member of CSSC and is a Trustee of the BSG.
- The Secretary/Senior Secretary is the executive responsible for ensuring that the needs of the BSG membership are met, that membership is expanded and that membership services are continuously developed and improved.
MAIN DUTIES, ROLES AND RESPONSIBILITIES
- Senior Secretary to chair meetings of the Programme Committee.
- To manage the BSG’s professional conference organisers or events function in conjunction with the CEO.
- The Senior Secretary has overall responsibility for the programme, conference deadlines, registration fees, speaker and chair communication, interactive programme, conference website & app, marketing, sponsorship, room allocation, ancillary meetings, catering, the exhibition, abstract adjudication and post conference evaluation.
- The Secretary has specific responsibilities around abstract management and poster rounds and to help the Senior Secretary in delivery of the annual meeting.
- To attend and report to quarterly BSG Executive and Council meetings.
- To attend Strategy meeting once a year.
- To liaise with the BSG Executive on all matters of Society activity that pertains to membership and review and update membership entitlements and benefits in conjunction with the Treasurer.
- The Secretary is responsible for coordinating and arranging BSG Webinars.
- The Secretary will review applications for CPD within gastroenterology for the Royal College of Physicians.
The British Society of Gastroenterology (BSG) believes that equity of opportunity is of fundamental importance for everyone involved in our organisation. We welcome and actively seek to recruit individuals to our activities regardless of race, religion, ethnic origin, disability, age, gender, sexual orientation or working pattern. The BSG aims to encourage diversity of membership in all committees, senior roles and staff.
Person Specification |
Essential |
Desirable |
| Clinical/Service Achievements/experience | UK based BSG member in good standing
Significant professional experience & a demonstrable commitment to gastroenterology / hepatology
Evidence of active participation or association with BSG
Recent experience in clinical service delivery | Higher level qualification e.g. PhD, MD, MSc
Affiliation with relevant Royal College or regulatory body |
| Established relationships | An understanding of BSG Committees and Structures
Previous experience as a member of Committee or Section of the BSG | Active in region / local health economy
Similar experience of other Societies or National Committees would be an advantage
Track record in Education/Training or Research including publication or guideline involvement |
| Personal Qualities | Evidence of Leadership skills or effective roles
Evidence of Team working & relevant communication and organisational skills
Understanding of governance
Time, resilience & commitment to undertake the roles
Commitment to BSG values including fairness, equality and diversity | Governance experience either in an NHS role or in the charitable sector. |
