Designated Office Professional:
Run excessive absence report or attendance report of students absences.
Designated Office Professional:
5 day letters (1st notice) are created for students who have 5 or more unexcused absences;
a student is considered absent if they attended less than 4 periods of the day
students who have excessive excused absences should also be provided with a 1st notice
Letters are sent to designated admin to review;
Document is created and maintained to track which students are sent a letter (must be sent via mail)
Reviews student records to ensure accuracy and appropriateness;
Signs and mails home letter to parent or guardian;
Responds to parent concerns that cannot be addressed by the office professional(s).
Share copy of letter & tracking document with counselor, truancy interventionist, and data processor
Determine students who are to be referred to the truancy interventionist.
If a student is on probation, do not report to the truancy specialist and report the student's attendance concerns to the probation officer.
Designated Office Professional:
Complete the Regional Attendance Cooperative Referral Google Form
Truancy interventionist:
Sends a letter of introduction, explains role of truancy interventionist
-2nd Notice/Introductory letterTruancy Interventionist:
Third letter, home visit, phone call, any form of contact possible.
-If families are having health issues, connect with school team for support, attendance coding & external healthcare professional documentation (as needed)
--Third Notice letterROE- Director of at Risk Students:
Review the petition and possible consequences with the student & family.20 days of no-unexcused absences and 90% attendance is expected. Truancy Hearing Outline
Letter provided to explain the start and stop date of the 20 days